Our Galleria Area Houston, TX client is seeking a temp to possible hire Receptionist/ Administrator. This client offers an excellent benefits package as well as a great work environment.
Role Purpose
The role holder will be responsible for being the face of this client’s Houston office by providing front end support to a growing office, offering telephone support and greeting both external and internal clients. Additional tasks will include providing administrative support to internal departments and will require an ability to be a self starter.
General Administration
- Answer main telephone reception line
- Assist in answering Americas Helpdesk line if Client Services Team as necessary
- Receive deliveries / dispatch couriers – incl. FedEx, local Houston couriers
- Mail – pick up and distribute to staff mailboxes
- Maintain Meeting Room Calendar and organize catering for in-house client meetings as required
- Issue Guest Access Cards
- Order office, break room and coffee supplies
- Maintain Parking Validation for guests and visiting colleagues
- Provide admin support for core depts. - i.e. Finance, Facilities, Technology, HR, etc. as needed
- Assist in liaising with Building on maintenance calls for the Suites - i.e. light bulbs, restrooms, etc.
- Ad hoc admin tasks and general support - i.e., faxing, photocopying, scanning, business card scan, updating internal databases, etc.
Client-related Activities
- Providing admin support for visiting colleagues from other offices – which can include arranging domestic and international travel, hotel and ground accommodation
- Acting as a “floater” by providing back up support to other administrators who require additional assistance or are out of the office. Tasks can include: Preparing and dispatching correspondence, presentations and documentation for client meetings i.e., collating information, formatting, binding, photocopying, etc.
Knowledge, Skills and Experience
- Candidates should be confident, outgoing and professional
- Posses 2+ years experience of working in a similar role.
- Ability to take initiative, act as a self-starter and have excellent organisation skills is essential.
- Experience with Microsoft Office products, the Internet and Outlook are a must.
- Some working knowledge of Great Plains, Lotus Notes and US Postal/FedEx processes is also a plus.
Competencies
| Communication skills (both oral and written) | Organisational skills- MUST be able to multi-task |
| Prioritise workload | Accuracy |
| Focus and the ability to work to tight deadlines | Flexibility |
| Team skills | Customer orientation (internal & external) |