Job Description:

Our General Contracting client company needs someone to administer and coordinate purchasing activities for large extensive wastewater construction projects to support construction schedules.

TYPICAL DUTIES:  

• Prepare draft purchase order and subcontracts based on input from Estimating
• Review scopes and additional information with the specifications with Project Manager/Estimators to confirm completeness and accuracy
• Obtain proposals, as needed from potential suppliers for field orders
• Negotiate blanket purchase orders with key vendors
• Negotiate commercial terms and conditions of purchase orders and subcontracts with suppliers
• Follow-up to ensure all purchase orders, subcontracts and change orders are signed and returned by suppliers promptly
• Establish purchase orders and subcontract priorities with each Project Manager
• Negotiate unit pricing on bulk purchasing and early payment discounts with vendors
• Develop short forms for purchase orders and subcontracts
• Maintain material control register (log) for all projects
• Make entry in Expedition and SharePoint of purchase orders, subcontracts and change orders
• Issue change orders and back charges to purchase orders and subcontracts based on Project Managers input
• Collect and review bonds of subcontractors in accordance with company bonding policy
• Repair & Maintenance job review and prepare for bids, bid forms
• Repair & Maintenance job bonds and Insurance requests
• Attend Meetings: Weekly meetings, Monthly Project Manager meetings and Project Review meetings
• Assist with SBE/DBE goal achievement
• Notify suppliers and subcontractors of any state or federal project specific requirements
• Dunn & Bradstreet report reviews on subcontractors
• Research vendor/supplier prices, delivery dates, etc. through written bid or verbal quote.  Prepare bid summaries/evaluations
• Expedite – follow up to ensure timely delivery of purchase order materials required by engineering and /or other construction departments
• Interface with client, A/E and vendors to insure all purchasing requirements, problems,  are met/resolved
• Support Estimating with obtaining quotes for bids
• Support Estimating on bid day scope and quote review

SKILL, KNOWLEDGE, QUALIFICATIONS & EXPERIENCE:

•  Four year (technical or business) degree or equivalent combinations technical training and/or related experience
• Minimum 8 year material/equipment purchasing and expediting experience related to construction or equivalent industry, including past purchasing agent experience
• Advanced knowledge of procurement/ vendor inspection techniques and requirements, account, financial management and business contract law preferred
• Advanced computer skills including Word, Excel, and Outlook. Expedition and SharePoint experience helpful
• Demonstrated effective communication, negotiation, and interpersonal skills are essential

Applicable Skills:
construction, wastewater, purchasing manager, procurement manager, SBE